Inadequate Validation of Digital Data Submissions
Published .
Applicable Standards
Related
- AS9100
- AS13100
Topics
- data-integrity
- documentation
- supplier-quality
- digital-systems
- process-automation
- submission-process
An organization relied on a general-purpose file sharing system or email for suppliers to submit critical data packages, such as First Article Inspection reports. This system lacked automated validation, allowing suppliers to transmit packages with missing files, incorrect formats, or corrupted data.
Quality engineering personnel spent significant time performing clerical checks to identify administrative and data integrity errors before any technical review could begin. Submissions that were fundamentally unusable were frequently routed for review, wasting valuable engineering resources.
Key Takeaways
- The overall data package review and approval cycle time was unnecessarily extended due to the administrative churn of correcting basic submission errors.
- This led to program schedule delays and required constant back-and-forth communication with suppliers.
- Quality engineering personnel spent significant time performing clerical checks to identify administrative and data integrity errors before any technical review could begin.
Best Practice
Implement dedicated data submission systems with automated validation to ensure packages are complete, legible, and conform to format requirements before they are accepted for technical review. This improves efficiency by allowing engineering resources to focus on technical content rather than clerical errors.
Reflects the recommended position based on community discussion and expert review.
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