Ensuring Traceability of System-Generated FAI Documentation
Published .
Applicable Standards
AS9102Applicable Sections
- ✓Form 1 — Part Number Accountability
- ✓Form 3 — Characteristic Accountability
Related
- AS9100
Topics
- fai
- digital-tools
- qms
- software
- data-integrity
- traceability
An organization deployed a new software solution to streamline the creation of First Article Inspection (FAI) reports. The tool was used to balloon drawings, extract characteristic data, and compile the final AS9102 forms for submission to the customer.
The FAI packages generated by the software lacked any explicit marking to indicate that a digital tool was used in their creation. This created a potential gap in data provenance, making it difficult to differentiate between manually and system-generated reports during audits.
Key Takeaways
- The software was configured to apply a digital watermark or a note in the document footer on all exported FAI forms.
- This marking clearly identified the documentation as system-generated, improving traceability and confidence in the data's origin.
- The FAI packages generated by the software lacked any explicit marking to indicate that a digital tool was used in their creation.
Common Mistakes
- Missing balloon numbers on the drawing.
- Title block requirements not accounted for on Form 3.
- Incorrect or incomplete Form 1 part number traceability.
- Drawing notes not captured as characteristics.
Best Practice
When using digital systems to automate critical quality documentation, ensure the output includes a clear, non-editable identifier of the system's involvement to support data integrity and configuration management principles.
Reflects the recommended position based on community discussion and expert review.
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